Expense Management
Record, categorise, approve, and report every community expense — complete transparency, audit-ready records.
Expense Management in four simple steps.
Log expenses as they happen
Committee members record expenses with amount, category, vendor, and receipt photo. Every expense is timestamped and attributed.
Categorise and organise
Expenses are organised by category — utilities, maintenance, salaries, security, events, and more. Create custom categories to match your budget.
Approval workflow
Expenses above a configurable threshold require committee approval. Approvers get a notification and can review, approve, or reject with one tap.
Reports and transparency
Generate expense reports by month, category, or vendor. Share them with residents for complete financial transparency.
Why your community needs it.
Complete Transparency
Every expense is logged with receipts and approval. Residents can see where their maintenance fees are going.
Approval Controls
Set spending thresholds that require committee approval. Prevent unauthorised expenses automatically.
Budget Tracking
Compare actual spending against budget in real time. Get alerts when a category is approaching its limit.
Audit-Ready
Export detailed expense reports with receipts for audits. Every transaction has a complete audit trail.
Common questions.
How do I log an expense?
Open the Avasa app, tap "Add Expense," enter the amount, select a category, add the vendor name, and optionally attach a photo of the receipt. The expense is logged instantly.
What is the approval workflow?
The committee can set a spending threshold (e.g., ₹5,000). Expenses below the threshold are logged directly. Expenses above it require approval from one or more designated committee members.
Can residents view community expenses?
Yes, if the committee chooses to share. Avasa supports a transparency mode where all residents can view categorised expenses in a read-only format.
Can I track expenses against budget?
Yes. Set an annual or monthly budget for each category. Avasa tracks spending against the budget and sends alerts when you are approaching the limit.
Are expense reports exportable?
Yes. Export detailed reports by date range, category, or vendor in CSV or PDF format. Receipts are included in the export.
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